Child 1


























Please email birth certificate and parental proof of address before your Family starts at the Clubs.

By putting names & contact details on this form you are hereby giving us your permission to contact these people if there are any issues or problems we need assistance with.

Please tell us immediately if there are any changes to these details and/or Parental Responsibility.


Parent/Carer 1






















Parent/Carer 2






















Emergency Contact

(not listed as parent/carer 1 or 2)

















By completing, signing and submitting this form you are agreeing to our terms of business and agreeing to pay all invoices that are issued to you, and giving your permission for all of the following detailed below

  • I agree to pay a non-refundable administration fee of £25 before my child starts.
  • I give permission for my child to receive emergency medical treatment. My child is not allergic to any of the contents of the club medical box.
  • I give permission for NFCC CIC staff to observe my child at all times for Curriculum Development and photographic evidence can be used for displays and planning.
  • I give permission for NFCC CIC staff to use photographs for publicity and advertising purposes.
  • I give permission for NFCC CIC to correspond with my Childs School, concerning their school activities, their well being, any behavioural issues, EYFS and any additional support they may need whilst at Club.
  • I give permission for my child to be taken on outings by foot, in ratios of 1 adult to 4 children.
  • I have read and agree to the Terms and Conditions here

New Forest Child Care CIC Data Protection Policy

At NFCC we respect the privacy of the children attending the Club and the privacy of their parents or carers, as well as the privacy of our staff. Our aim is to ensure that all those using and working at our Clubs can do so with confidence that their personal data is being kept secure.

Our lead person for data protection is Sarah Whitman. The lead person ensures that the Club meets the requirements of the GDPR, liaises with statutory bodies when necessary, and responds to any subject access requests.

Confidentiality

Within the Club we respect confidentiality in the following ways:

  • We will only ever share information with a parent about their own child.
  • Information given by parents to Club staff about their child will not be passed on to third parties without permission unless there is a safeguarding issue (as covered in our Safeguarding Policy).
  • Concerns or evidence relating to a child’s safety, will be kept in a confidential file and will not be shared within the Club, except with the designated Child Protection Officer and the manager.
  • Staff only discuss individual children for purposes of planning and group management.
  • Staff are made aware of the importance of confidentiality during their induction process.
  • Issues relating to the employment of staff, whether paid or voluntary, will remain confidential to those making personnel decisions.
  • All personal data is stored securely in a secure file / on a password protected computer / passcode-locked phone.
  • Students on work placements and volunteers are informed of our Data Protection policy and are required to respect it.

Information that we keep

The items of personal data that we keep about individuals are documented on our invoice data matrix/internal accident/incident forms/registers/allergy lists and registration documents. The forms are reviewed annually to ensure that any new data types are included.

Children and parents: We hold only the information necessary to provide a childcare service for each child. This includes child registration information, medical information, parent contact information, attendance records, incident and accident records and so forth. Once a child leaves our care we retain only the data required by statutory legislation and industry best practice, and for the prescribed periods of time. Electronic data that is no longer required is deleted and paper records are disposed of securely or returned to parents.

Staff: We keep information about employees in order to meet HMRC requirements, and to comply with all other areas of employment legislation. We retain the information after a member of staff has left our employment for the recommended period of time,then it is deleted or destroyed as necessary.

Sharing information with third parties

We will only share child information with outside agencies on a need-to-know basis and with consent from parents, except in cases relating to safeguarding children, criminal activity, or if required by legally authorised bodies (eg Police, HMRC, etc). If we decide to share information without parental consent, we will record this in the child’s file, clearly stating our reasons.

We will only share relevant information that is accurate and up to date. Our primary commitment is to the safety and well-being of the children in our care.

Some limited personal information is disclosed to authorised third parties we have engaged to process it, as part of the normal running of our business, for example in order to take online bookings, and to manage our payroll and accounts. Any such third parties comply with the strict data protection regulations of the GDPR.

Subject access requests

  • Parents/carers can ask to see the information and records relating to their child, and/or any information that we keep about themselves.
  • Staff and volunteers can ask to see any information that we keep about them.
  • We will make the requested information available as soon as practicable and will respond to the request within one month at the latest.
  • If our information is found to be incorrect or out of date, we will update it promptly.
  • If any individual about whom we hold data has a complaint about how we have kept their information secure, or how we have responded to a subject access request, they may complain to the Information Commissioner’s Office (ICO).

GDPR

We comply with the requirements of the General Data Protection Regulation (GDPR), regarding obtaining, storing and using personal data.

This policy was adopted by: New Forest Child Care CIC

Date: 01-05-2018

To be reviewed: May 2019

Signed: Sarah Whitman

Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2017): Safeguarding and Welfare Requirements: Information and records [3.68 -3.71].

Please type the following letters into the boxcaptcha

Child 1


























Child 2


























Please email birth certificate and parental proof of address before your Family starts at the Clubs.

By putting names & contact details on this form you are hereby giving us your permission to contact these people if there are any issues or problems we need assistance with.

Please tell us immediately if there are any changes to these details and/or Parental Responsibility.


Parent/Carer 1






















Parent/Carer 2






















Emergency Contact

(not listed as parent/carer 1 or 2)

















By completing, signing and submitting this form you are agreeing to our terms of business and agreeing to pay all invoices that are issued to you, and giving your permission for all of the following detailed below

  • I agree to pay a non-refundable administration fee of £25 before my child starts.
  • I give permission for my child to receive emergency medical treatment. My child is not allergic to any of the contents of the club medical box.
  • I give permission for NFCC CIC staff to observe my child at all times for Curriculum Development and photographic evidence can be used for displays and planning.
  • I give permission for NFCC CIC staff to use photographs for publicity and advertising purposes.
  • I give permission for NFCC CIC to correspond with my Childs School, concerning their school activities, their well being, any behavioural issues, EYFS and any additional support they may need whilst at Club.
  • I give permission for my child to be taken on outings by foot, in ratios of 1 adult to 4 children.
  • I have read and agree to the Terms and Conditions here

New Forest Child Care CIC Data Protection Policy

At NFCC we respect the privacy of the children attending the Club and the privacy of their parents or carers, as well as the privacy of our staff. Our aim is to ensure that all those using and working at our Clubs can do so with confidence that their personal data is being kept secure.

Our lead person for data protection is Sarah Whitman. The lead person ensures that the Club meets the requirements of the GDPR, liaises with statutory bodies when necessary, and responds to any subject access requests.

Confidentiality

Within the Club we respect confidentiality in the following ways:

  • We will only ever share information with a parent about their own child.
  • Information given by parents to Club staff about their child will not be passed on to third parties without permission unless there is a safeguarding issue (as covered in our Safeguarding Policy).
  • Concerns or evidence relating to a child’s safety, will be kept in a confidential file and will not be shared within the Club, except with the designated Child Protection Officer and the manager.
  • Staff only discuss individual children for purposes of planning and group management.
  • Staff are made aware of the importance of confidentiality during their induction process.
  • Issues relating to the employment of staff, whether paid or voluntary, will remain confidential to those making personnel decisions.
  • All personal data is stored securely in a secure file / on a password protected computer / passcode-locked phone.
  • Students on work placements and volunteers are informed of our Data Protection policy and are required to respect it.

Information that we keep

The items of personal data that we keep about individuals are documented on our invoice data matrix/internal accident/incident forms/registers/allergy lists and registration documents. The forms are reviewed annually to ensure that any new data types are included.

Children and parents: We hold only the information necessary to provide a childcare service for each child. This includes child registration information, medical information, parent contact information, attendance records, incident and accident records and so forth. Once a child leaves our care we retain only the data required by statutory legislation and industry best practice, and for the prescribed periods of time. Electronic data that is no longer required is deleted and paper records are disposed of securely or returned to parents.

Staff: We keep information about employees in order to meet HMRC requirements, and to comply with all other areas of employment legislation. We retain the information after a member of staff has left our employment for the recommended period of time,then it is deleted or destroyed as necessary.

Sharing information with third parties

We will only share child information with outside agencies on a need-to-know basis and with consent from parents, except in cases relating to safeguarding children, criminal activity, or if required by legally authorised bodies (eg Police, HMRC, etc). If we decide to share information without parental consent, we will record this in the child’s file, clearly stating our reasons.

We will only share relevant information that is accurate and up to date. Our primary commitment is to the safety and well-being of the children in our care.

Some limited personal information is disclosed to authorised third parties we have engaged to process it, as part of the normal running of our business, for example in order to take online bookings, and to manage our payroll and accounts. Any such third parties comply with the strict data protection regulations of the GDPR.

Subject access requests

  • Parents/carers can ask to see the information and records relating to their child, and/or any information that we keep about themselves.
  • Staff and volunteers can ask to see any information that we keep about them.
  • We will make the requested information available as soon as practicable and will respond to the request within one month at the latest.
  • If our information is found to be incorrect or out of date, we will update it promptly.
  • If any individual about whom we hold data has a complaint about how we have kept their information secure, or how we have responded to a subject access request, they may complain to the Information Commissioner’s Office (ICO).

GDPR

We comply with the requirements of the General Data Protection Regulation (GDPR), regarding obtaining, storing and using personal data.

This policy was adopted by: New Forest Child Care CIC

Date: 01-05-2018

To be reviewed: May 2019

Signed: Sarah Whitman

Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2017): Safeguarding and Welfare Requirements: Information and records [3.68 -3.71].

Please type the following letters into the boxcaptcha

Child 1


























Child 2


























Child 3


























Please email birth certificate and parental proof of address before your Family starts at the Clubs.

By putting names & contact details on this form you are hereby giving us your permission to contact these people if there are any issues or problems we need assistance with.

Please tell us immediately if there are any changes to these details and/or Parental Responsibility.


Parent/Carer 1






















Parent/Carer 2






















Emergency Contact

(not listed as parent/carer 1 or 2)

















By completing, signing and submitting this form you are agreeing to our terms of business and agreeing to pay all invoices that are issued to you, and giving your permission for all of the following detailed below

  • I agree to pay a non-refundable administration fee of £25 before my child starts.
  • I give permission for my child to receive emergency medical treatment. My child is not allergic to any of the contents of the club medical box.
  • I give permission for NFCC CIC staff to observe my child at all times for Curriculum Development and photographic evidence can be used for displays and planning.
  • I give permission for NFCC CIC staff to use photographs for publicity and advertising purposes.
  • I give permission for NFCC CIC to correspond with my Childs School, concerning their school activities, their well being, any behavioural issues, EYFS and any additional support they may need whilst at Club.
  • I give permission for my child to be taken on outings by foot, in ratios of 1 adult to 4 children.
  • I have read and agree to the Terms and Conditions here

New Forest Child Care CIC Data Protection Policy

At NFCC we respect the privacy of the children attending the Club and the privacy of their parents or carers, as well as the privacy of our staff. Our aim is to ensure that all those using and working at our Clubs can do so with confidence that their personal data is being kept secure.

Our lead person for data protection is Sarah Whitman. The lead person ensures that the Club meets the requirements of the GDPR, liaises with statutory bodies when necessary, and responds to any subject access requests.

Confidentiality

Within the Club we respect confidentiality in the following ways:

  • We will only ever share information with a parent about their own child.
  • Information given by parents to Club staff about their child will not be passed on to third parties without permission unless there is a safeguarding issue (as covered in our Safeguarding Policy).
  • Concerns or evidence relating to a child’s safety, will be kept in a confidential file and will not be shared within the Club, except with the designated Child Protection Officer and the manager.
  • Staff only discuss individual children for purposes of planning and group management.
  • Staff are made aware of the importance of confidentiality during their induction process.
  • Issues relating to the employment of staff, whether paid or voluntary, will remain confidential to those making personnel decisions.
  • All personal data is stored securely in a secure file / on a password protected computer / passcode-locked phone.
  • Students on work placements and volunteers are informed of our Data Protection policy and are required to respect it.

Information that we keep

The items of personal data that we keep about individuals are documented on our invoice data matrix/internal accident/incident forms/registers/allergy lists and registration documents. The forms are reviewed annually to ensure that any new data types are included.

Children and parents: We hold only the information necessary to provide a childcare service for each child. This includes child registration information, medical information, parent contact information, attendance records, incident and accident records and so forth. Once a child leaves our care we retain only the data required by statutory legislation and industry best practice, and for the prescribed periods of time. Electronic data that is no longer required is deleted and paper records are disposed of securely or returned to parents.

Staff: We keep information about employees in order to meet HMRC requirements, and to comply with all other areas of employment legislation. We retain the information after a member of staff has left our employment for the recommended period of time,then it is deleted or destroyed as necessary.

Sharing information with third parties

We will only share child information with outside agencies on a need-to-know basis and with consent from parents, except in cases relating to safeguarding children, criminal activity, or if required by legally authorised bodies (eg Police, HMRC, etc). If we decide to share information without parental consent, we will record this in the child’s file, clearly stating our reasons.

We will only share relevant information that is accurate and up to date. Our primary commitment is to the safety and well-being of the children in our care.

Some limited personal information is disclosed to authorised third parties we have engaged to process it, as part of the normal running of our business, for example in order to take online bookings, and to manage our payroll and accounts. Any such third parties comply with the strict data protection regulations of the GDPR.

Subject access requests

  • Parents/carers can ask to see the information and records relating to their child, and/or any information that we keep about themselves.
  • Staff and volunteers can ask to see any information that we keep about them.
  • We will make the requested information available as soon as practicable and will respond to the request within one month at the latest.
  • If our information is found to be incorrect or out of date, we will update it promptly.
  • If any individual about whom we hold data has a complaint about how we have kept their information secure, or how we have responded to a subject access request, they may complain to the Information Commissioner’s Office (ICO).

GDPR

We comply with the requirements of the General Data Protection Regulation (GDPR), regarding obtaining, storing and using personal data.

This policy was adopted by: New Forest Child Care CIC

Date: 01-05-2018

To be reviewed: May 2019

Signed: Sarah Whitman

Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2017): Safeguarding and Welfare Requirements: Information and records [3.68 -3.71].

Please type the following letters into the boxcaptcha

Our daughter attends the club three days a week, she always enjoys attending and looks forwards to seeing the friends that she has made there. She loves the activities and is always excited when she has received a well done badge or treat for helping. The staff are always happy, smiling and helpful. I would happily recommend the club to anyone who asks.
Alison WheatleyMum
Medstead After School Club is fantastic. Adam loves it, the activities are fun, the snacks are much needed and he often doesn’t want to come home. Thank you to the 2 fantastic Jo’s.
R Sporton
Excellent after school club. Kids are very happy here and enjoy coming each week. It will be sad for my eldest leaving this year for Senior School.
Pip Mum to Mia & Luca.
A fantastic community resource for our working parent
Glenn Moore Head Abbotswood